How Far in Advance Should You Plan a Destination Wedding?
- Dale Gallant
- 3 days ago
- 3 min read
Planning a wedding is always a unique journey, but when you're tying the knot in an exotic location, there's even more to consider. At Destination Weddings with Globetrot, we've worked with countless couples to create magical wedding moments across the globe. One of the most common questions we hear is:
"How far in advance should you plan a destination wedding?"
While there isn't a one-size-fits-all answer, there are some general timelines and personal considerations that can help guide your planning process. Let’s break it down together and make this exciting journey feel a little more manageable—and a lot more fun!
12–18 Months Before: Dream, Decide & Book
This is the ideal window to start planning your destination wedding. Here's what to focus on:
Choose your destination: Whether you're dreaming of a beachside celebration in Jamaica, a romantic cliffside ceremony in Italy, or a lively fiesta in Mexico, selecting your location is key. Consider climate, travel accessibility, and legal requirements.
Set your budget: Think about what you’re comfortable spending overall, and remember to include travel costs, accommodations, excursions, and guest expenses.
Book your travel expert: Working with a destination wedding specialist (like us!) can simplify every step. We help with resort selection, group travel coordination, room blocks, and more.
Pick your venue and secure your date: Popular resorts and venues can book up fast—especially during peak seasons.
Insider tip: Booking 12+ months out often opens up perks like free room upgrades, group discounts, or complimentary wedding packages.
9–11 Months Before: Save the Dates & Vendors
By now, the foundation is in place. Time to get into the fun details!
Send out Save-the-Dates: Give your guests plenty of notice—after all, they'll need time to book time off work and budget for travel.
Research local vendors: Some resorts offer in-house services, while others allow outside vendors. Think about photography, music, florals, hair & makeup.
Consider a wedding website: A great way to keep guests informed and excited. Include resort info, FAQs, travel tips, and RSVP tools.
6–8 Months Before: Confirm Details
Things are getting real now!
Finalize guest list and room bookings: Follow up with guests and confirm who’s coming.
Book excursions or group activities: Whether it’s a sunset catamaran cruise or a welcome dinner on the beach, now is a great time to start planning group fun.
Order wedding attire: If you're shopping for a beach-friendly dress or tropical-themed suits, start early so you have time for alterations.
4–5 Months Before: Personal Touches & Paperwork
This phase is about adding your personality and checking those legal boxes:
Plan your ceremony details: Vows, readings, music—make it yours.
Gather legal documents: Depending on your destination, you might need birth certificates, passports, or other documentation.
Start your gift registry or honeymoon fund: Let guests celebrate with you in a meaningful way.
2–3 Months Before: Final Confirmations
The finish line is in sight!
Finalize headcount: Share final numbers with your venue and caterers.
Confirm travel and accommodations: Double-check flight info and resort reservations.
Schedule pre-travel appointments: Vaccinations (if needed), beauty treatments, etc.
Touch base with your wedding coordinator: Review timeline, ceremony flow, and rain plans.
1 Month Before: Countdown Begins
Print travel itineraries and wedding programs
Pack your bags (and your documents)
Confirm final payments
Start getting excited—it’s almost time!
So, How Far in Advance Should You Plan a Destination Wedding?
To make the most of your options and reduce stress, aim for 12–18 months in advance. But even if your timeline is tighter, don't worry—our team can help you plan stunning weddings in as little as 6–9 months with the right venue and flexibility.
Every couple is different. The best time to start planning is now—and we’re here to help.
💌 Ready to Start Planning?
Let’s chat about your dream wedding destination, your vision, and how we can help make it reality.
Fill out the contact form below and one of our Destination Wedding Experts will be in touch soon!
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Need more inspiration? Visit www.destinationweddingswithglobetrot.ca or check out our real wedding stories and planning tips on Instagram and Facebook!
Your dream destination wedding starts here.
Destination Weddings with Globetrot Where your forever begins in paradise.
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